User Guide

Userguide V5

This section describes how to access and manage your email after its initial setup.

Getting to the Config Emails Screen

Site specific instructions for access to the control panel and for email configuration can be found in the config emails screen.

If you are in the HotDoodle main site:

Go to the "My Stuff" page, find your site and
click Site Options.

Once in the Site Options screen,
click Config Emails

If you are within your site:

From the "Administration" tab on the toolbar, chose Configure Site.
then choose

Once in the Site Options screen,
click Config Emails

Your Email Accounts

You will see something like the following:

To add or remove email accounts to nilesunity.com

Browse to	http:/nilesunity.com/ControlPanel
Login ID:	nilesunity
Password*	nopassword
	* This password is what was used when the email was first enabled. You may have later changed the password within the web interface.

Click on the blue links for specific instructions on how to read your email.

Here are examples of what you might see:

WebMail

No setup is needed, all you need to do is login
Browse to	http:/nilesunity.com/ControlPanel
Login ID:	9_lynn
Password	nopass

GMail

Some folks prefer Gmail, but you have to do some things first
First, open a Gmail account
Go to "settings"
Then go to the Accounts tab
Then click "Add a email account"
Email Address	lynn
click	– "Next Step" –
Username	9_lynn
Password	nopass
POP Server	mail.nilesunity.com
Check "Leave a copy of retrieved message on the server."
click	– "Add Account" –
Check	"Yes, I want to be able to send mail as ..."
Name	Put your name here. e.g. Joe Blow
click	– "Next Step" –
click	– "Send Verification" –

Outlook/Microsoft Mail Setup

Use Tools/Accounts then click Add / Mail
Display Name :
	Put your name here. e.g. Joe Blow
Email Address :
	lynn@nilesunity.com
My incoming server is:
	POP3 (IMAP also works)
Incoming mail (IMAP or POP3):
	mail.nilesunity.com
Outgoing mail (SMTP):
	mail.nilesunity.com
Account name:
	9_lynn
Password:
	nopass
Do NOT check
	"Logon using Secure Password Authentication"
Check
	"My Server requires authentication"

Adding Email Accounts

When you add en email account from the control panel, it can be either of the following:

Just a forwarding address -- all sent to it is immediately sent somewhere else. These are the easiest kinds of email accounts.
A true email account -- in these the email is stored on the HotDoodle server and must be read by webmail or an email client.

Once in the control panel you can use Add End User for a real mailbox, or Add Email Account for an address that just forwards.

Configuring Email for New Mailboxes

To have a new true mailbox you need to add a user. When you do so you will have to choose a username and an email address.

The username will have to be short, 12 characters or so. Whatever you enter will get a prefix. For example, you might choose a username of joeblow but the reall username assigned might be 23_joeblow.
Long email address are fine. Joseph.Edward.Blowfish@mydomain.com would be OK.

When setting up an email client, the username there will be the one with the prefix. e.g. 23_joeblow